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V/R,
The Motorpool Management
 
Guest Message by DevFuse


- - - - -

How to establish & Maintain a Publications account with APD


Maintain a Publications
Account with APD
How to Establish and
Maintain a Publications
Account with APD


QUALITY SERVICE IS OUR ONLY PRODUCT
Introdu
ction
Complete
D


A Form 12-R
Complete
DA Form

12-R
Downloadable
from APD
web site at
http://www.apd.army.mil
FAX or E-Mail
COMPLETED FORM TO



:
DOL-W, MDD
ACCOUNT PROCESSING
314-592-0920 (DSN

693-9620)
dolwcustsrv@conus.army.mil
Complete ALL blocks appropriate
for your unit/agency and type of account
Account Processing
LEAVE BLANK CURRENT DATE

x
Complete mailing address,
street, building #, room #,
up to 24 characters (abbreviate)
no personal names or P.O. Boxes.
Adhere to local routing &
approval authority (PAM 25-33),
para 2-6 thru 2-9. Installation
PCO, PSM or DOIM
x
No additional justification required for unclassified, Active Army or Army Reserve accounts
EXCEPT


those serviced by the Centralized Forms Stockroom in Europe . Others adhere to any
locally established routing and approval authority policy.

ALL – enter e-mail address here.
x
x
Establishing A

New Account
DOL-W, MDD
Enter TOE or TDA Number
Enter UIC number (supply or personnel office)
Person responsible for the management
of the account
Required to order sensitive
x

x or accountable forms
Establishing A

New Account, continued
For Confidential or Secret Accounts
your Security Officer is responsible
for safeguarding classified material
x
Unit Commander, Agency head or
Command-level Officer must complete and sign
Your PCO, PSM, or DOIM designate must
complete and sign - then forward to Block 6
Publication Control Officer (PCO),
Publication Stockroom Manager (PSM),
or DOIM Designate
Establishing A

New Account, continued
Requesting
Blank Form Authority
• Blank forms authority can be requested at the same
time you establish a publications account or you can
upgrade to include blank forms at a later date.
• It is not necessary to establish a separate account to
obtain blank forms.
Requesting Blank Form
Authority
Unclassified

U Ancccloaussnitfsie: d Accounts


All permanent, unclassified Active Army and Army
Reserve accounts

EXCEPT for those units serviced
by the Centralized Forms Stockroom in Europe may
request blank form authority with no additional
justification (Block 7b).


Authority procedures for Unclassified accounts other
than Active Army and Army Reserve will remain
unchanged and all must adhere to their internal
unit/agency established policy, (for example NG).
Requesting Blank Form
Authority
Classified Accounts
Classified Accounts:
• Classified accounts must complete all appropriate
blocks on DA Form 12-R including Security Officer
information in Blocks 11a., b., and c.
• To obtain accountable forms, your authorized
classification level must be at least Confidential.
Keep Account Information Current
If any of the following changes occur you
should submit an updated

DA Form 12-R


Type of service (Block 7a)
• Unit description data (Blocks 8a thru g)
• Publication Officer (Blocks 9a thru c)
• Classification level (Blocks 10 thru 11c)
• Change of address (Blocks 12a and B)
Change In Account Information
Change In Account Information
Change of Address
Your account number

X
Change of Address


(continued)
Change of Address


(continued)
Person responsible for the management
of the account
Enter effective date or mark “immediate”
IMPORTANT!!
Any change in address for both
Confidential



and Secret level accounts
requires the signature of the
Security Officer



(Block 11b)
in addition to the
Publication Control Officer (Block 9b).
Validation Of Accounts


Review your account information annually
• Any changes you submit will serve as the
validation requirement
• The Point & Click Ordering System allows you
to validate your account information online
each time you LOG ON
Sub Accounts


Created by the primary account manager
in (Block 9a) as an internal management tool
• Sub accounts make it easier for account
managers to sort and distribute stock receipts
to their customers
• Sub accounts must never make changes to
the account address or 12 series (subscription)
Closing An Account
• Submit at least 30 days prior to effective date
• Enter your account number in (Block 1)
• Mark (Block 3c)
• Additional blocks should be completed in
accordance with type of account
• PCO (Block 9) signs, routes for additional signatures
in accordance with locally established procedures
• Maintain a copy of the completed DA Form 12-R
Address Format
It is important that the following

4 line address format be used.
FIRST LINE: Name of office or title of position (Ex: Commander)
SECOND LINE: Attention line, organization name, or building number)
THIRD LINE: Street address (NO acronyms or building numbers)
FOURTH LINE: City, State, Zip Code (9 digit)


UPS cannot deliver to a P.O. Box.


Presort software does not recognize acronyms
or building numbers.


Address typed in ALL CAPITAL LETTERS with no
punctuation is preferred.
Summary
Complete

DA Form 12-R, Request for Establishment of a Publications Account.
Form is available in various formats from APD web site at

http://www.apd.army.mil.
Select SEARCH FORMS from side bar, type in DA 12-R (search by form number) and GO.
The individual designated the Publications Control Officer (PCO) (Block 9a),
should complete all blocks appropriate for their unit/agency and type of account
needed.
Prescribing directive is

PAM 25-33, User’s Guide for Army Publications and Forms.
Obtain required signatures and adhere to routing and approval requirements contained
in paragraphs 2-6 through 2-9 of

PAM 25-33 and your locally established procedures.
FAX completed form to Account Processing Team,

314-592-0920, DSN 693-9620.
Account Processing Team
DIRECTORATE OF LOGISTICS- WASHINGTON
MEDIA DISTRIBUTION DIVISION
1655 WOODSON ROAD
ST. LOUIS, MO 63114- 6 128
ACCOUNT PROCESSING
Office: (314) 592 - 0900 or DSN

693 - 9606
FAX: (314) 592 - 0920 or DSN

693 - 9620
E- MAIL: dolw custsrv @conus.army.mil


1 Comments

Photo
brandonbader
Sep 26 2014 11:43 AM

Awsome Job!! I see alot of units that have never set up a good publications system.

 
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